2024-07-30 Health and Safety Committee Meeting

Date

July 30, 2024

Attendees 

Rachel Harry, Desiree Bulger, Meghan Tomlin, Stephanie Spencer

Agenda

• review last month's action items
• new agenda items
  • supervisor training
  • bullying training
  • occupational health and safety documents - create folder in Sharepoint under ADM - Library

Notes

H+S Representatives Update

• Cassie is away for the rest of the year - on leave / Meghan to take notes until Cassie is back 
• Jeni is absent today but is still coming to meetings - double booked today
• need representative from Health Building + O&M

OHS Training 

• can be done overtop of existing training hours 
• put 'OHS mandated training' in notes section of leave reports (up to 8 hours overtop of regular training hours)
• OHS external training options have been established but need to be booked

Signage on Reserve

• Desiree has emailed Shannon/Melissa about signage but no response 
• need to keep this moving and start drafts
• Chief and Council has approved 'Malahat Nation Beliefs signage' waiting for QR code to be done
• need to get CPIIR funding for 'Campus Style' signs

Bushes and Trees

• O&M and field maintenance team to complete cutting 
• this is to be completed this week while weather is cool
• anything under Housing management will be accessed (through Rhonda)

Non-Slip

• at Environment and Administration offices need to be fixed
• Desiree has reached out to Donny but no response
• permanent type would be ideal

Review Medication List

7-30-2024-Draft OSH Memo - Medication in First Aid Kits.docx

• to be reviewed and sent to Cindy

Draft Lock Up Procedures

• draft lock-up procedures for posting on doors

Attendance and Check In/Check Out

• need to establish who is in/out
• hard to track people who are in the field or have modified hours
• Slack emojis can help with showing if people are in meetings, vacation etc.
• sharing Cell Phone numbers can make people vulnerable to harassment

Supervisory Training

• need to train supervisors to contribute safe work environment (e.g. psychological and trauma-informed training)
• need a resource for training providers for supervisors
• online training would be ideal to be flexible
• Len Pierre will be coming to Malahat for Indigenous Cultural Safety Training in the fall (approved by C+C for booking)

Action Items

• Rachel to check with Cindy/Health about Health representative attendance - Rachel
• send details external OHS training with a facilitator - Jeni Gunn
• draft signs for Malahat reserve signage - see list of signs in email (e.g., stop signs, parking lot, civic addresses, bus stop, building identification) - Jeni Gunn/Desiree
• finish QR Code/Hul'qumi'num words for Malahat Beliefs signage - Rachel
• Desiree to follow up with Donny about non-slip for Environment office steps - Desiree
• Desiree to send Cindy Medication document - Desiree
• print copies of Medication document for First Aid Kits - OHS committee
• write up a draft for lock up procedures - Rachel to coordinate
• Rachel to check Cassie's docs for contacts -  Rachel
• separate cleaning products from food in admin kitchen - Rachel to talk to Janet
• find options for leadership training every 2 years - Rachel
• ask Dan where to put H+S SOP (e.g. under ADM -Library in Sharepoint?) - Desiree
• Desiree to send Cindy list of potential Health reps for Committee - Desiree