2025-01-28 Health and Safety Committee Meeting

Date

January 28, 2025

Attendees 

Rachel Henry, Desiree Bulger, Stephanie Spencer, Haley Elliot, Jeni Gunn, Meghan Tomlin, Charles Thorne, Zoe 

Agenda

• Review of last meeting minutes (to be reviewed by Committee in advance)
• Action items from last meeting
• Work Place Inspection Reports
  • Review site Inspection notes and assign actions Sept 11th OH&S Inspection Meeting Minutes (1).docx
  • Delegating and rolling out the monthly workplace inspections - assign actions
• Injuries and Accidents
• Employee concerns
  • roundtable of any OH&S concerns/updates from the team
  • Parking Lot Safety (speed bumps)
• New Business
  • Scheduling fire drills for each department/building
• Recommendations for Action
  • Assign staff to print and post QR codes at each building: templates OH&S QR codes (BW).pdf
  • MSET - purchase of totes and alarm 
  • check in re: annual workplace committee reports due March 1, 2025 : https://www.canada.ca/en/employment-social-development/services/health-safety/workplace-safety/employer-annual-report.html
  • memo and signage for allergies and scents
  • look at recommended agenda (tested here) for OHS meetings to follow
  • establish an investigation workflow/process - MOVE to next meeting agenda
• Next meeting - February 25, 2025

Notes

CCOHS Training

• Meghan is still working on training
• Haley to forward invoice to Rachel
• Rachel to review what invoices she has and who is missing

Inspections

• Haley and Austin reviewed September 11 notes from inspection in December - cohesive list is developed
• roll out for inspections - need to get template from Worksafe BC or find a suitable template for basic inspection
• Rachel and Zoe to work on creating a Malahat inspection template

Incidents/Injuries 

• Environment and Lands routine meetings will now have a H+S component to gather information

Concerns

• request from community to have speed signs and bumps added on reserve when people are driving by really fast
• sign project is assigned to Jess Harry - follow up with her
• there is a larger design for roads in progress - speed bumps to be considered in that design
• speed bumps added to tracker for now

Fire Drills

• we should have monthly fire drills
• need contact alarm company and fire department
• Feb 25 at 1:00 pm and August 25, 2025 schedule file drill for all buildings
• Rachel to get C+C approval for fire drill on Feb 25 1:00pm
• consider scheduling Malahat wide fire drills at the beginning of the year (2 per year) - done for Feb and August
  

recommendations : OHS coordinator hired

Safety Equipment for Community

• Jeni has list of Daniel-purchased equipment
• Melissa and Jeni are discussing hand out of equipment 
• CRD has offered up to 50-100 inflatable mattresses - Jeni has measurements of what storage is needed
• Alarm purchase - 2 km range hand powered siren (mass evacuation) - some models have different pitches for different meanings

QR Codes:

• Environment and Lands : done
• members services : NOT DONE
• health : Jeni to check with Cindy
• band office: done upstairs
• band office : NOT DONE upstairs

Allergies and Scents 

• issues with compliance with scent rule 
• Malahat is now a scent-free workplace
• need to post memo and signage 
• scent free policy is drafted and will be brought to C+C
• how to handle contractors? (could be handled in signage)
• where are signs posted?
• Rachel to send signage to print

Action Items

• Zoe to get signed up for CCOHS - Rachel 
• Mary H. to get signed for CCOHS - Rachel
• Charlie to get signed up for CCOHS training - Haley
• find a template/checklist for Malahat's monthly inspection - Rachel and Zoe
• review consolidated list of inspection items from September 11 on Feb 7 meeting add to agenda - Meghan
• add near miss template review to Feb 7 meeting agenda - Meghan
• follow up with Jess on speed signs for parking lots/reserve - Jeni
• contact fire department and alarm company for fire drill on Feb 25, 2025 and August 25, 2025 10:00am at 1:00pm - Jeni
• Rachel to get approval from C+C for fire drill on Feb 25, 2025 1:00pm and August 25, 2025 10:00am - Rachel
• print QR codes for member services and downstairs at band office - Charlie
• ask Cindy to check health for QR codes and if not done get Charlie to print - Jeni
• add community safety equipment sea can/safety equipment handout at Feb 7 meeting, add to agenda - Meghan
  
• Jeni to send Meghan an alarm to purchase and Meghan to purchase - Meghan/Jeni
• Rachel to complete annual report for HS Workplace Committee - Rachel to complete
• get Scent Free Policy approved by C+C - Rachel
• Rachel to send signage to print to committee members - each committee member responsible for building

Approval

• meeting minutes approved by Employer Chair
• meeting minutes approved by Employee Co-Chair