2025-06-24 Health and Safety Committee Meeting Page

Date

June 24, 2025

Attendees 

Meghan Tomlin, Austin Tokaret, Haley Elliott

Agenda

• Review of last meeting minutes
• Action items from last meeting
• Work Place Inspection Reports
• Injuries and Accidents
  
  • Canoe Shed Condition
• Employee concerns
  
• New Business
• Recommendations for Action
• Next meeting

Notes

Canoe Shed

• report added to maintenance folder in OHS folder
• employees have the right to refuse work if unsafe (e.g. what are processes to pick up needles, feces, etc.)
• need sharps process/gear in trucks - maybe part of fleet
• Austin has a meeting with Josh re: Community Safety/Cleaning up Contaminated sites

Staffing changes

• Dwayne to attend as Field Work - Lands and Env.
• Ty no longer works for Malahat Nation
• verify is Austin can attend at Director's level

Fleet Maintenance

• Austin is running the fleet maintenance now - roles and responsibilities needs to be discussed 
• Fleet best practices document is in OHS folder
• oil change column added to excel spreadsheet
• the health Van needs to have inspection redone
• side by side doesn't need a drivers license UNLESS it is driven on the road - Haley

CAO Recommendations Spreadsheet

• this list was compiled from the tracker and Sept 2024 list to address items that need to go to CAO
• prioritization done by Haley
• reviewed

Action Items

• Meghan - send Dan an email to update OHS email to remove staff that are no longer working for Malahat and add new reps
• Meghan - update LAN - group email to remove Zarean
• Meghan to send Dwayne invites to the series of events for these meetings
• Rachel to check in Austin's position can attend in lieu of Desiree/Ben
• Austin to schedule the health van in for inspection
• Haley to verify with ICBC if anyone can drive the Side-by-Side without license - Can drive but not on MOTT roads
• Austin to coordinate Fire Hydrants Inspection from MBFD
• Haley to send the CAO recommendations list to Josh
  
• Zoe to send Fleet Best Practices to Rachel for Leadership Review (cc' Nikita) - Zoe
• Confirm if Rachel completed annual H+S report (to be reviewed on May 27)- Rachel
• Charles and Haley to prioritize tracker list and send to Josh CAO - Haley
• brainstorm method to prioritize in progress near misses - whole group
• Zoe to reach out to Priscilla regarding attendance or a delegate 
• Rachel/Austin to take contractors process to leadership
• Whole team to review itemized tracker - going to Josh on Friday 30 May
• Austin to send Zoe an email to resend recurring meeting NEW TIME

Approval

• meeting minutes approved by Employer Chair
• meeting minutes approved by Employee Co-Chair