2023-06-27 Heath and Safety Committee Meeting*

Date

June 27, 2023

Attendees 

Rachel Henry, Meghan Tomlin, Desiree Bulger, Kathleen Horne, Daniel, Cindy, Stephanie Spencer

Agenda

• discuss Terms of Reference
• discuss role of co-chair
• Open Discussion

Notes

Daniel - Introductions to group

Co-chair of the Committee:

• roles: schedule meetings, share agenda, prepare minutes, present to council, prepare correspondence
• Meghan will take the position of co-chair and complete minutes for meetings

Health and Safety Policy for Malahat 

• a Health and Safety Policy is required for employers that are ensured by Worksafe BC and have over 50 workers
• the Health and Safety Policy should be posted in all zones at the workplace
• Daniel has drafts/templates to pass to Chief and Council
• we are not working remotely - so it is a bit less complicated as there are many emergency resources available to Malahat Nation

IT/Website

• Dan is building website and Health and Safety information should be documented
• we should invite Dan to the next H+S meeting for more IT insights 

Training

• need to develop a training matrix 
• need to determine everyone's level of training
  
• Dan has ideas of how to track training/database?

Building Inspections

• need to get Shannon's building inspection forms
• building inspections should look at fire, muster points, ergonomics etc. (Daniel has complete list)
• 5-6 page list is typical 

Malahat Contractors/Lease Holders

• Malahat Nation should consider collecting Safety Plans from contractors and Lease Holders

Safe Work Procedures

• these should be developed over time
• these are a lot of work and take many months/years
• is not urgent 
• should include field operations (e.g., boat work, remote work)

Incident Reports

• the H+S Committee reviews reports and follows up
• Malahat Nation should consider doing 'Near Miss' reporting

Heat and Wildfire

• these should be a priority for summer 2023
• heat dome protocols for hours of work/breaks
• what are lease holders doing for wildfire protection
• good idea to get staff Fire Extinguisher and Fire Warden Training (Daniel can coordinate)

Signage

• Daniel to connect with Ty for signage (from Uline/Grainger)

Staff Wide Meetings

• a good idea!

Keys/Access

• Malahat should consider a key fab system (Approx $100,000 but would help us track staff on site)
  

Boat Safety

• there are plans underway to get stool for the POM - Ben is following up with Alltech
• Meghan is following up on restocking of first aid equipment 
• docking and tying up procedures created
• field footwear purchased for guardians and RMOT

Office Closure (June 29) 

• due to Funeral

Theft on Boat

• report is underway with Police
• photos taken

Future items to discuss

• building Marshall assignments
• safe travel through Bamberton Quarry
• Marine Safety (MSET) funding
• Great Shakeout 2024 Participation
• Identification of Fire Extinguisher locations
• AEDs in all buildings
• clear addresses for all Buildings
• protective plastic at band office reception
• Land Guardian Training - de-escalation/conflict resolution may be good
• do we need community safety officers? - would need more enforcement training

Action Items

• Review terms of reference for next Tuesday (July 4) Council Meeting - all
• get alternate committee members for next Tuesday (July 4) Council Meeting - all 
• Continue to pursue safer stool on POM from Alltech marine - Ben/Desiree
• order first Aid equipment top up for Enviro team from Uline - Meghan
• Daniel to give H+S Templates to Rachel - Daniel
• Tsunami Movie Night - Meghan to follow up with Pieter about Fall 2023