2024-02-27 Health and Safety Committee Meeting

Date

February 27, 2024

Attendees

Meghan Tomlin, Desiree Bulger, Rachel Henry

Agenda

• General Updates/Lateral Violence in Workplace
• Bully/Harassment Posters 
• 10 beliefs + teachings Posters
• Trauma Informed Supervisor Training
• Dock anti-slip installation
• Big House protocols and support
• Wildfire/chainsaw training

Notes

Cassie Joining Committee

• Cassie to do minutes for the minutes in the future
• Cassie to be trained on how to do minutes

Bullying and Harassments Concerns from Employees

• Rachel prepared memo to go out to community in the newsletter
• bullying and harassment has been a safety concern for employees
• Chief and Council has a responsibility for safety - under the HR policy
• there has been some backlash from community regarding the memo sent 
• Rachel created a poster and sent to IT/Communications - to go with memo - zero tolerance policy
• need positive signage for '10 good culture and beliefs' - worked on by IT/Communications team - poster will be created in Hul'qumi'num and SENCOTEN and English
• some money to spend by March 31 - so that we create signage for each building
• issue letters to community members that need to stop their behaviour
• bullying from community must be on record via incident report

Injury/Workplace Leave

• one staff member is off work after head injury
• one staff on medical leave
• one staff is on gradual return to work soon

OHS

• notice to all staff regarding 'Stay at home' if you have symptoms of flu

Trauma Informed supervisor Training

• participants in member services, lands, and Environment took training in Feb 26
• standards for psychologically safe workplace - https://mentalhealthcommission.ca/13-factors-addressing-mental-health-in-the-workplace/
• Worksafe BC has adapted the 13 standards: https://www.worksafebc.com/en/about-us/what-we-do/worksafebc-planned-inspectional-initiatives/psychological-safety
• generally consider 'Trauma Response' section in HR policy
• Malahat should add more cultural components to HR policies 
• try to have Indigenous providers for these type of training - Tasha Brooks or Sarah Morales https://commons.royalroads.ca/dbaprogrampage/tasha-brooks/

Wildfire/Chainsaw training

• targeted training for Guardians
• good idea to get as many trained as possible
  
• need to track training on leave forms - accountability

Leave forms

• we do not track where people are 
• we don't have a work from home tracker
• tracking work from home agreements in Malahat Docs
  

Big House Initiations

• can be considered 'off on leave' or 'unavailable'
• email redirect or auto reply to inform that he is not here
• in-kind support for members- check with Lauren (donations brought to Big House) ?
• cultural supports and donations: box of blankets ceremony blankets, Thrifty gift cards (grocery)
• what is permitted under Malahat and FAL?
• can use EMT for personal donations?

Action Item

• Meghan to train Cassie on minutes in Docs - training date is scheduled in April
• get Harassment and Bullying posters printed by March 31 - Rachel 
• get teachings/ 10 beliefs posters printed by March 31 - Rachel
• Notice to All Staff re: Flu - email from Rachel
• Desiree talk to Josh/Lauren about Big House support from Environment
• review section 10 of the HR policy - everyone on the HS Committee
• read 13 standards for inserting in HR policy