2025-02-07 OHS Framework Discussion

Date

February 7, 2025

Attendees 

Zoe Curry, Haley Elliott, Austin Tokarek, Meghan Tomlin, Charles Thorne, Jeni Gunn

Agenda

• Review of last meeting minutes
• Action items from last meeting
• Work Place Inspection Reports
  • review Haley/Austin consolidated list of inspection items from September 11 
• Injuries and Accidents
  • near miss template review 
• Employee concerns
• New Business
  • how to deal with community safety equipment stock in sea can/safety equipment handout to community (e.g. totes, first aid kits etc.)
• Recommendations for Action
• Next meeting

Notes

Review Tracker Topics Discussed

• need to review the re-certification of fire suppression equipment process (seems to be different between buildings) - Daycare gets annual certifications because it is required
• one of the issues is that there is standard for adequate completion (e.g. up to code vs. good enough)
• need to scan forms that are submitted to O and M so that OHS has a copy
• there are outdated phone lists and employee positions (HR to develop some processes to ensure that onboarding and offboarding includes deactivating and activating new/old staff info/keeping things up to date)
• people getting hurt while working solo - we need to have check in and check out process (include radios)
• repairs need to be done by a structural engineer in some cases (need a way to flag within O and M reports)
• security cameras (there are legalities about recording surveillance, rights etc)

Action Items

• see Action Tracker

Approval