2025-02-25 Health and Safety Committee Meeting

Date

February 25, 2025

Attendees 

Haley Elliott, Charles Thorne, Austin Tarotek, Rachel Henry, Zoe, Jeni Gunn, Meghan Tomlin

Agenda

• Review of last meeting minutes (to be reviewed by Committee in advance)
• Action items from last meeting
• Work Place Inspection Reports
• Injuries and Accidents
• Employee concerns
• New Business
  
• Recommendations for Action
  • establish an investigation workflow/process
• Next meeting - March 25, 2025

Notes

Review last action items 

• forms for Near Miss, Orientation, Inspection all found by Desiree and Zoe to be added to Share Point

Fire Drill 

• Dan is upgrading alarm systems across nation - some confusion around different security companies
• Fire department was happy to assist - but they need an invite by the Nation
  
• Fire department is not needed for fire drills
• need to replan fire drills (today's was cancelled) - Haley/Charles and Rachel/Zoe to plan separate drills with air horns

Forms

• review fire Marshall plans and documents sent by Rachel (Near Miss, New Staff orientation) that will be saved on Share Point
• vehicle safety inspections need to be established weekly
  
• fleet vehicles should be parked in same spot, ensure that no fleet vehicles are not taken
• driving records are collected annually for insurance in Lands and Environment - not consistent across Malahat
• vehicles tally -

1. 1. 1. Health - Shuttle
      2. Member Services /Community Services - 1 Honda Pilot, additional van on order
      3. Lands and Env - 4 trucks, additional truck on order
      4. O and M - ?

Scent Policy

• will be rolled out soon
• need to get signage 

Lateral Violence

• communications materials going to printed by Jess
• materials to be rolled out with cake/ceremony soon

Tracker

• not sent to Josh yet
• need to prioritize the list because there are many items 

Injuries and Accidents 

• Earthquake happened last week which was felt at Malahat, there is a need to do earthquake drills
• Check-in procedure for contractors and interviewers - sometimes people walk around not knowing to check in, need a sign to tell guests to check in
• funeral traffic control - responsibility of the family 

Action Items

• Zoe to meet with Jeni to handover OHS responsibilities - Zoe/Jeni
  
• Rachel and Zoe to plan fire drill for Band Office - Austin/Rachel/Zoe
• Meghan to grab 3 air horns - Meghan
• Fleet Management best practices (determine tally of vehicles) - Haley/Austin (Austin has created some documents)
  

Approval

• meeting minutes approved by Employer Chair
• meeting minutes approved by Employee Co-Chair