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2024-05-07 Health and Safety Committee Meeting

Date

May 7, 2024

Attendees

Rachel, Stephanie, Desiree

Agenda

  • New lock-up policy, doors in main admin building
  • Community domestic incidents policy as it relates to staff
  • Update on bullying / harassment posters and 10 beliefs posters
  • Update on work related injuries from Rachel
  • Concern about gym floor slipping during first aid course 
  • Update on Janitorial - posting is out for a permanent janitor, going to have a temporary janitor in the meantime
  • Maarten can do delivery of Health and Safety training, send ideas to him of needs on staff and community
  • Naloxone training to be organized by Cindy
  • Plan safety orientation document for new person
  • Looking for funding for cultural sensitivity training - CDCR GRS?
  • Looking for funding for OHS training - CPIIR training funds

  • Safety orientation still needs to be rolled out and as part of the on-boarding. Needs to go over a review still.

  • Work safe BC ergonomic for work from home print outs for supervisors and directors for their employees.

  • Update on notes from first aid course - First Aid instructor said we need to have Health and safety sign off on the medicine in the first aid kits. Ask Cindy about getting the letter saying we are allowed to carry the medicine in our first aid kits. 
  • Should have process for regular check of AED units, every month. Request OH&S or directors to designate the monthly check person?

Notes

-Talk about automatic locking doors on all doors

-Talk about everyone signing in when they go into the buildings

-Do we make recommendations for policies to take place and how will it work in all the different buildings or do we standardize? 

-Do we have point people to come in 1/2 early and leave 1/2 later to lock up and ensure everything is ok.

-We write up the procedure and give it to Leadership to approve

-Environment Department have a phone call log to document all calls to ensure safety of staff, Rachel documents her calls to see how busy they are - Should we get a SOP?

-Work front vs Community front and how to ensure the safety of everyone during after hour incidents

-Zero tolerance signs (21) 3/building will be in all 3 languages and 10 commandants in Malahat to reduce bullying and harassment. The signs are leaving the elders and going to C&C the end of the week

1 work related injury has been reported and is done 

1 staff also had an injury and may be able to come to work on light duty but will have to work up to it.

-Do we need to resurface or buffer the gym floor because it is very slippery. We need to address this

-We need to address the janitor situation because of hygiene and dust etc. Nikita took on ownership about that. She hired an outside company. Maybe we will need to contract all the janitor services out because there has been no bites to fill the position. There is a contracted janitor starting next week possibly for all buildings.

-Training for the community and staff. Stephanie to take a look at a list of training that could possibly work for the community. Naloxone training as well. Food safe. Resume writing. application writing. Cultural sensitivity training CDCR?? Sexual harassment training, health? OCAP? Indigenous cultural safety. Would like to have in person but online could work. OH&S staff needs to get OH&S training possibly CPIIR money? 

-Safety orientation still needs to be rolled out and as part of the on-boarding. Needs to go over a review still.

-Work safe BC ergonomic for work from home print outs for supervisors and directors for their employees.

-First Aid instructor said we need to have Health and safety sign off on the medicine in the first aid kits. Ask Cindy about getting the letter saying we are allowed to carry the medicine in our first aid kits.

-We need to have a regular check of AED units, every month. we can request OH&S or directors to designate the monthly check person.

Action Items

  • get Harassment and Bullying posters printed by June - Rachel 
  • get teachings/ 10 beliefs posters printed by June - Rachel
  • Desiree talk to Josh/Lauren about Big House support from Environment
  • Draft building closure procedure with lock-up list to bring to leadership - all
  • Talk to Shannon about changing wax on gym floor to prevent slipperiness - Desiree
  • read 13 standards for inserting in HR policy - all
  • review section 10 of the HR policy - everyone on the HS Committee - all
  • get quotes for cultural sensitivity training / sexual harassment - admin budget - Rachel
  • Look into OHS training for committee - Rachel
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