2024-06-25 Health and Safety Committee Meeting

Date:

June 25, 2024

Attendees:

Jeni Gunn, Desiree Bulger, Meghan Tomlin, Stephanie Spencer (online)

Agenda:

• Mandatory OHS training
• Safety Speed Signs
• Trees on edge of roads
• Zero Tolerance Signs
• memo about First Aid Kits
• Review action items from last meeting

Notes:

OHS Training for Committee

• mandatory 8 total hours of OHS training for Joint Committee members and safety representatives
• Joint Committee members and safety representatives can take 8 hours leave time for this
• link from Jeni - self led online training (2 hours of 8 hours)
• remaining 6 hours of training can be taught by facilitator or 3rd party - external providers to $75-$125 per person 

Speed control signs

• along Mill bay Road near the band office/ each end of Jesken road.
• from community : Monday June 03 as I was waiting for the bus after school there was a car with 3 young kids that started to speed up once they passed the stop sign too quick for me to get a license plate to inform patrol.

Ensuring ends of roads trees/bushes have been tidied for safety reasons.

• Something that was always done before and hasn’t been maintained.
• It’s important for the children that wander the community and for road users to see if anybody is there waiting to cross.
• Mill bay Rd and Ferry Rd can be so busy especially summer time
• Overhang of tree by admin building - should be trimmed, fire hazard, maybe a arborist to assess all trees on reserve land 
• clear bushes around signs (e.g. administration sign at band office)

Zero Tolerance

• at Front desk and other areas
• regarding aggressive behaviour, swearing, yelling
• red and white
• C+C approval July 11

Hul'qumi'num Signs

• C+C approval on July 11

Over flow parking signs

• upper area should be for clients and lower parking should be for staff or over flow parking with proper signage
• Staff should not park close to buildings or around- safety Hazzard - Kids playing, residential area, blind spots

Main admins area

• stairs non slip on each step
• when it rains it can get slippery
• ash vault vs. metal (funding for metal would be better)

Emergency Response Guide

•  who in the community can act quick if urgent matter happens, fire, evacuation, flood, storm etc. Especially if it takes time for Leadership to be present 
• Emergency Response Guide to be released 

Clear civic address signage

• for homes and buildings - for emergency response
• talked to Melissa months ago, she said she may have funding for this

Educational workshops

• for community: what to do in case of fire, grease fire, earthquake, windstorm etc. educating is key to survival, even the youth can take part
• Jeni to handle this - messaging on Facebook 'tips' etc.

Action Items:

• ask if 8 hours of OHS training can be counted as training allowance under Malahat - Jeni Gunn
• find timeline for booking OHS external training - Jeni Gunn (8 ppl)
• draft an email to Melissa/Shannon regarding signs on/off Reserve - Desiree
• determine who maintains bushes/trees on reserve land (on housing lands, communal spaces) -Jeni
• figure out Malahat reserve 'campus style' signage maybe fund through CPIIR - Steph
• write service request for non-slip at admin office and enviro office - Des
• every building to have an emergency response guide and make available to community - Jeni
• bear safe garbage bins - Jeni
• submit the medication list to Cindy - Des
• review medication list - whole team
• add draft lock-up procedure to next Meeting agenda - Meghan