How to Edit or Add an Email Signature in Classic Outlook

Note: To generate the standard Malahat email signature, please fill this form.

Follow these steps to edit or add an email signature in the classic version of Outlook (desktop application):

Steps to Edit or Add a Signature

1. Access the Signature Settings

   • Open Outlook on your desktop.
   • Navigate to:
     File > Options > Mail > Signatures.

2. Open the Signatures and Stationery Dialog Box

   • In the Mail section of the Options window, click the Signatures... button.
   • 

3. Edit or Create a Signature

   • In the Signatures and Stationery dialog box:
     • To Edit an Existing Signature:
       • Select a signature from the list.
       • Make your changes in the Edit signature box.
     • To Add a New Signature:
       • Click New.
       • Enter a name for the new signature.
       • Compose your signature in the Edit signature box.

4. Customize Your Signature

   • Use the formatting tools to adjust:
     • Font style, size, and color.
     • Alignment and spacing.
     • Add links, images, or a company logo, if needed.

5. Set a Default Signature (Optional)

   • Under Choose default signature, configure:
     • New messages: Select a signature for new emails.
     • Replies/forwards: Choose a signature for replies and forwarded emails (or leave blank).

6. Save Your Changes

   • Once you've finished editing or creating your signature, click Save.
   • Click OK to close the Signatures and Stationery dialog box.

7. Exit the Options Menu

   • Click OK in the Outlook Options window to return to your inbox.