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General Guidelines The general file name format is: name-of-entity_project_YYYY-MM-DD_version(optional) Separate each item in the file name with an underscore  Separate the year, month, and day in the date with hyphens For items with multiple words,  ...

Finance Paperwork to Economic Development Director Original itemized receipts/invoices and credit/debit slips (if applicable) must be submitted to the Economic Development Director claiming expenses and reimbursements. Ensure all invoices and receipts are app...

Summary If the Economic Development team needs to invoice an external person or organization, the best practice is to create a budget, get the budget approved by the external organization, then send the approval to the Director of Finance (DOF) along with ins...

Ec Dev Team Employee Offboarding Topics Returning Assets Laptop/equipment  Keys Employee Information to Submit Provide offboarding paperwork to your Manager/Director Data management Transfer files and documentation to Sharepoint, Booksta...

Economic Development Team Employee Onboarding Topics Initial Onboarding General Housekeeping Employee Manual / HR Policy Time off requests and other forms/appropriate timelines to request (location of forms in ADM folder) Establishing regular work hours...

Check-in and -out methods If working from home or other offsite location, please complete regular check-ins via slack message to your supervisor. Setting an accompanying slack status to indicate when you are out of office will also help communicate your locat...

Schedule Communication Flowchart Regular Staff Schedules Employee Name Approved Regular Work Schedule Lunch Work from Home Days (if applicable) Tristan Gale 9:00am-4:30pm 30 min Monday, Friday Analyst Matt Harry 8:30am...

Vacation Days As soon as possible for vacation, employees should submit a Leave Request Form. Under the 'Vacation' category, add up the number of hours of vacation planned (7h/work day). Fill out Name, Department, Purpose for Leave and Dates requested. Winte...

Submit a Form Employees submit leave request forms in the Executive Director's inbox. Form Name Form Leave Request Form M:\1. Administration\Staff Forms Approved Forms Employees will receive a copy of their approved forms after the Execu...

Sick Days As soon as possible after sick days are taken, employees should submit a Leave Request Form. Under the 'Wellness' category, add up the number of hours of sick hours taken (8h/work day). Fill out Name, Department, Purpose for Leave and Dates taken. ...

Calculating Overtime Any hours accrued over a standard 8 hour work day are banked at time and a half. These calculations are completed automatically by filling out a Time In Lieu Request Form. For example: If a 12 hour day is worked: 8 hours - standard w...

Certificates and Training New employees should add certificates and training they have accomplished to the Certificates and Training log sheet. The log sheet contains information such as the program name, description, and expiry date. The log sheet will be re...

Pre-Course  advertise the class or course on Facebook and consider hanging posters around Malahat Nation (e.g., Band Office Bulletin Board)  compile a list of participants and register them for the course with the course provider/supplier book venue (s) f...

SSI Marine Training Resources Guide.pdf