Planning a Community Class or Course

advertise the class or course on Facebook and consider hanging posters around Malahat Nation (e.g., Band Office Bulletin Board)
compile a list of participants and register them for the course with the course provider/supplier
book venue (s) for course dates (if venue required)
coordinate with course provider for invoicing/payment for the class or course
coordinate/book any travel required for courses (e.g., for courses off-reserve)
send out a 'Environment Course Information' Form to participants at least 5 days before course start date
1-3 days before course starts order food/beverages for pick up or buy food/beverages using Malahat VISA

Venue	Booking Contact/Procedure
KKC	Contact Kathleen Horne at least 3 weeks in advance via Slack to reserve the venue. Obtain keys/or get Kathleen to open doors at the start of the course. Ensure that heat/floors are turned on 1-2 days prior to course (it takes time to heat the space) Return keys/lock up venue at the end of each day.
Gym
Malahat Office (e.g. Boardroom)	Boardroom is booked on Outlook.

discuss opening and closing housekeeping/protocols, and course etiquette (e.g. parking, bathroom facilities, lock up procedure, breaks/lunch breaks) (This may be done in coordination with the instructors)
set up coffee/tea station
if required pick up food/beverages using Malahat VISA

This list is recommended so that participants get a similar experience for all environment courses.

Item	Notes
Bottled Water	Individual bottles for participants
Juice	Consider healthy juices with lower sugar content
Rockstar Drinks	Caffeine alternative to coffee
Coffee	Use Malahat coffee/tea provider
Tea	Use Malahat coffee/tea provider
Sandwiches	Consider gluten free, dairy free, vegetarian sandwich options for participants if needed
Snacks	Cookies, Chips

send out survey to participants for feedback
send thank you to provider/supplier
obtain copies of certificates/training from participants and place on Next Cloud.
Provide participants to a unique link with their training documents.