Time off in Lieu
Calculating Overtime
Any hours accrued over a standard 8 hour work day are banked at time and a half. These calculations are completed automatically by filling out a Time In Lieu Request Form.
For example:
If a 12 hour day is worked:
- 8 hours - standard work day
- 4 hours - at time and one half
Total Hours = 8(1) + 4(1.5) = 14 hours
Bank Time
To bank overtime hours, you must get permission from your supervisor. You must also fill in a 1) Time off In Lieu Request Form and 2) Time off In Lieu Agreement. These forms are submitted to Finance. TiL request forms should be submitted as soon as possible so they can be processed by finance and added to your time off bank.
(Note we are no longer using the Monday.com board to track new TiL accrued as of September 2022).
| Form Name | Form |
| Time off In Lieu Request Form | HR Policy Attachment - Lieu Agreement (3).pdf |
| Employee Work Hours FAQ Sheet | Employee Work Hours Quick Answer Cheat Sheet.pdf |
Take off time in Lieu
Time taken off work using Time Off in Lieu is tracked by submitting a Employee Leave Request - Fillable.pdf. In the Leave Category, select 'Banked' and use the 'Comments' section to describe that Time in Lieu is being used.
(Note we are no longer using the Monday.com board to track new TiL taken off as of September 2022).
Maximum Hours
Overtime in excess of 12 hours a day is only permitted in limited circumstances such as emergencies where there is a risk of imminent threat to life, health or safety of community members or Malahat Nation-owned assets. Staff may not work over 48 hours per week. If unavoidable situations arise where overtime work will result in 48+ hours of work in one single week (7 days), talk to your supervisor.
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