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2024-07-30 Health and Safety Committee Meeting

Date

July 30, 2024

Attendees 

Rachel Harry, Desiree Bulger, Meghan Tomlin, Stephanie Spencer

Agenda

    review last month's action items new agenda items
      supervisor training bullying training occupational health and safety documents - create folder in Sharepoint under ADM - Library

      Notes

      H+S Representatives 

      • Cassie is away for the rest of the year - on leave
      • Meghan to take notes until Cassie is back 
      • Jeni is absent today but is still coming to meetings

      OHS Training 

      • can be done overtop of existing training hours and put 'OHS mandated training' in notes section of leave report up to 8 hours
      • timeline is established but need to book training

      Signage on Reserve

      • Desiree has emailed Shannon/Melissa about signage but no response 
      • need to keep this moving and start drafts
      • Chief and Council has approved 'Malahat Nation Beliefs signage' waiting for QR code to be done
      • need to get CPIIR funding for 'Campus Style' signs

      Bushes and Trees

      • O&M and field maintenance team to complete cutting 
      • this is to be completed this week while weather is cool
      • anything under Housing management will be accessed (through Rhonda)

      Non-Slip

      • at Environment and Administration offices need to be fixed
      • Desiree has reached out to Donny but no response
      • permanent type would be ideal

      Review Medication List

      7-30-2024-Draft OSH Memo - Medication in First Aid Kits.docx

        to be reviewed and sent to Cindy

        Draft Lock Up Procedures

          draft lock-up procedures for posting on doors

          Attendance and Check In/Check Out

            need to establish who is in/out hard to track people who are in the field or have modified hours Slack emojis can help with showing if people are in meetings, vacation etc. sharing Cell Phone numbers can make people vulnerable to harassment

            Supervisory Training

              need to train supervisors to contribute safe work environment (e.g. psychological and trauma-informed training) need a resource for training providers for supervisors online training would be ideal to be flexible Len Pierre will be coming to Malahat for Indigenous Cultural Safety Training in the fall (approved by C+C for booking)

              Action Items

              • Rachel to check with Cindy/Health about Health representative attendance - Rachel
              • book external OHS training with a facilitator - Jeni Gunn
              • draft signs for Malahat reserve signage - see list of signs in email (e.g., stop signs, parking lot, civic addresses, bus stop, building identification) - Jeni Gunn/Desiree
              • finish QR Code/Hul'qumi'num words for Malahat Beliefs signage - Rachel
              • Desiree to follow up with Donny about non-slip - Desiree
              • Desiree to send Cindy Medication document - Desiree
              print copies of Medication document for First Aid Kits - OHS committee write up a draft for lock up procedures - Rachel to coordinate Rachel to check Cassie's docs for contacts -  Rachel separate cleaning products from food in admin kitchen - Rachel to talk to Janet find options for leadership training every 2 years - Rachel ask Dan where to put H+S SOP (e.g. under ADM -Library in Sharepoint?) - Desiree
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