2025-06-24 Health and Safety Committee Meeting Page

Date

June 24, 2025

Attendees 

Meghan Tomlin, Austin Tokaret, Haley Elliott

Agenda

• Review of last meeting minutes
• Action items from last meeting
• Work Place Inspection Reports
• Injuries and Accidents
  
  • Canoe Shed Condition
• Employee concerns
  
• New Business
• Recommendations for Action
• Next meeting

Notes

Canoe

• Review of Fleet Management best PracticesShed
  • Fleetreport Managementadded isto nowmaintenance underfolder HRin OHS folder
  • employees have the right to refuse work if unsafe (e.g. what are processes to pick up needles, feces, etc.)
  • need sharps process/gear in trucks - maybe part of fleet
  • Austin has a meeting with Josh re: Community Safety/Cleaning up Contaminated sites

Staffing

• JHSC Memberschanges
  • stillDwayne missingto repsattend as from:Field Health,Work Ec- DevLands and Env.
  • non-managementTy vs.no managementlonger =works executivefor leadershipMalahat vsNation
  everyone
  • verify is Austin can attend at Director's level

Fleet

• Sign-in/Sign-out processMaintenance
  • fireAustin marshalis running the fleet maintenance now - roles and responsibilities needs to be discussed 
  • Fleet best practices document is in OHS folder
  • oil change column added to excel spreadsheet
  • the health Van needs to have inspection redone
  • side by side doesn't need a drivers license UNLESS it is driven on the road - Haley

  CAO Recommendations Spreadsheet

  • this list was compiled from the tracker and Sept 2024 list to address items that need to go to CAO
  • Votedprioritization todone followby WorkSafeBCHaley
  standards until we have our own to replace it
  • reviewed

  Action Items

  • send Dan an email to update OHS email to remove staff that are no longer working for Malahat and add new reps
  • update LAN - group email to remove Zarean
  • Meghan to send Dwayne invites to the series of events for these meetings
  • Rachel to check in Austin's position can attend in lieu of Desiree/Ben
  • Austin to schedule the health van in for inspection
  • Haley to verify with ICBC if anyone can drive the Side-by-Side without license
  • Austin to coordinate Fire Hydrants Inspection from MBFD
  • Haley to send the CAO recommendations list to Josh
  • Charlie and Haley to plan fire drill for Environment/Member Services - Haley/Charles
  • Zoe to send Fleet Best Practices to Rachel for Leadership Review (cc' Nikita) - Zoe
  • Confirm if Rachel completed annual H+S report (to be reviewed on May 27)- Rachel
  • Charles and Haley to prioritize tracker list and send to Josh CAO - Haley
  • brainstorm method to prioritize in progress near misses - whole group
  • Meghan to ask Desiree where accident report went for boat launch and send to OHS - Meghan
  • Zoe to reach out to Priscilla regarding attendance or a delegate 
  • Rachel/Austin to take contractors process to leadership
  • Zoe to send out recurring meeting
  • Whole team to review itemized tracker - going to Josh on Friday 30 May
  • Austin to send Zoe an email to resend recurring meeting NEW TIME

  Approval

  • meeting minutes approved by Employer Chair
  • meeting minutes approved by Employee Co-Chair