2025-06-24 Health and Safety Committee Meeting Page

Date

June 24, 2025

Attendees 

Meghan Tomlin, Austin Tokaret, Haley Elliott

Agenda

• Review of last meeting minutes
• Action items from last meeting
• Work Place Inspection Reports
• Injuries and Accidents
  
  • Canoe Shed Condition
• Employee concerns
  
• New Business
• Recommendations for Action
• Next meeting

Notes

Canoe

Review of Fleet Management best PracticesShed

• Fleetreport Managementadded isto nowmaintenance underfolder HRin OHS folder

employees have the right to refuse work if unsafe (e.g. what are processes to pick up needles, feces, etc.) need sharps process/gear in trucks - maybe part of fleet Austin has a meeting with Josh re: Community Safety/Cleaning up Contaminated sites

Staffing

JHSC Memberschanges

• stillDwayne missingto repsattend as from:Field Health,Work Ec- DevLands and Env.
• non-managementTy vs.no managementlonger =works executivefor leadershipMalahat vsNation

everyoneverify is Austin can attend at Director's level

Fleet

Sign-in/Sign-out processMaintenance

• fireAustin marshalis running the fleet maintenance now - roles and responsibilities needs to be discussed 

Fleet best practices document is in OHS folder oil change column added to excel spreadsheet the health Van needs to have inspection redone side by side doesn't need a drivers license UNLESS it is driven on the road - Haley

CAO Recommendations Spreadsheet

this list was compiled from the tracker and Sept 2024 list to address items that need to go to CAO Votedprioritization todone followby WorkSafeBCHaley standards until we have our own to replace itreviewed

Action Items

send Dan an email to update OHS email to remove staff that are no longer working for Malahat and add new reps update LAN - group email to remove Zarean Meghan to send Dwayne invites to the series of events for these meetings Rachel to check in Austin's position can attend in lieu of Desiree/Ben Austin to schedule the health van in for inspection Haley to verify with ICBC if anyone can drive the Side-by-Side without license Austin to coordinate Fire Hydrants Inspection from MBFD Haley to send the CAO recommendations list to Josh Charlie and Haley to plan fire drill for Environment/Member Services - Haley/Charles Zoe to send Fleet Best Practices to Rachel for Leadership Review (cc' Nikita) - Zoe Confirm if Rachel completed annual H+S report (to be reviewed on May 27)- Rachel Charles and Haley to prioritize tracker list and send to Josh CAO - Haley brainstorm method to prioritize in progress near misses - whole group Meghan to ask Desiree where accident report went for boat launch and send to OHS - Meghan Zoe to reach out to Priscilla regarding attendance or a delegate  Rachel/Austin to take contractors process to leadership Zoe to send out recurring meeting Whole team to review itemized tracker - going to Josh on Friday 30 May Austin to send Zoe an email to resend recurring meeting NEW TIME

Approval

• meeting minutes approved by Employer Chair
• meeting minutes approved by Employee Co-Chair