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2025-04-22 Health and Safety Committee Meeting

Date

April 22, 2025

Attendees 

Stephanie Spencer, Zoe Curry, George , Ty, Haley Elliott, Meghan Tomlin

Agenda

  • Review of last meeting minutes
  • Action items from last meeting
  • Work Place Inspection Reports
  • Injuries and Accidents
    • sign at Malahat boat launch was stolen (better to screw on)
    • unsupervised fuel at wood chop area
    • wrong way vehicles on reserve
  • Employee concerns
    • storage of flares for boats - OK to store in sea can (out of moisture), label boxes 
  • New Business
    • fire drill debrief
  • Recommendations for Action
  • Next meeting

Notes

Fleet Management

  • documents are here: Malahat Nation\ADM - Library\Occupational Health & Safety Resources\Fleet Management

Next Meeting (May 27)

  • Zoe updated time to 1:30-2:30pm

Fire Inspection

  • scheduled for Friday April 25
  • Charlie is going attend with Guardians on shift, plus Austin and Haley

Workplace Inspection Reports

  • complete an inspection report for each building due next meeting (May 27)
      • Admin/Band Office building, ENV building/Member services (includes the Fisheries Britco), Health Building/Gym, KKC, Ec Dev Trailor
      • Admin/Band Office Building - Austin
      • Health/Daycare/Gym - Ty
      • ENV/Member Services/Britco - Haley
      • KKC - Meghan
      • Ec Dev Trailer - Ty
  • print copies of the inspection sheet for Ty - Austin
  • make notes if the sheet needs to be improved - add missing items
  • AED could be missing from list - what buildings should have one?
  • List of existing AED:
    • Environment Downstairs
    • Member services upstairs
    • downstairs Band Office
    • Health
    • KKC
    • someone to confirm if one in gym?
  • scan forms and put in Malahat Nation\ADM - Library\Occupational Health & Safety Resources\Forms\Building Inspection Forms\Completed Forms

Near Misses/Incidents

  • walk around as a Committee to assess near misses - field trip 1 hour
  • Haley is working on new boat launch sign with screws instead of zap straps
  • discuss wrong way vehicles in walk around - e.g. look at signage locations
  • flares are OK in Sea Can

Action Items

  • Charlie and Haley to plan fire drill for Environment/Member Services - Haley/Charles
  • Create a draft 'Weekly Vehicle Inspection' form and save draft in 'Forms' in Share Point - Haley
  • Zoe to send Fleet Best Practices to Rachel for Leadership Review (cc' Nikita) - Zoe
  • Confirm if Rachel completed annual H+S report (to be reviewed on May 27)- Rachel
  • Charles and Haley to prioritize tracker list and send to Josh CAO - Haley
  • Zoe to schedule a 1 hour time block to do a walk around for near misses / assessments (second week of May) - Zoe
  • discuss fuel storage during Fire Response meeting - Haley
  • brainstorm method to prioritize in progress near misses - whole group
  • Meghan to ask Desiree where accident report went for boat launch and send to OHS - Meghan

Approval

  • meeting minutes approved by Employer Chair
  • meeting minutes approved by Employee Co-Chair
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