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2025-02-25 Health and Safety Committee Meeting

Date

February 25, 2025

Attendees 

Haley Elliott, Charles Thorne, Austin Tarotek, Rachel Henry, Zoe, Jeni Gunn, Meghan Tomlin

Agenda

  • Review of last meeting minutes (to be reviewed by Committee in advance)
  • Action items from last meeting
  • Work Place Inspection Reports
  • Injuries and Accidents
  • Employee concerns
  • New Business
  • Recommendations for Action
    • establish an investigation workflow/process
  • Next meeting - March XX,25, 2025

Notes

Review last action items 

  • forms for Near Miss, Orientation, Inspection all found by Desiree and Zoe to be added to Share Point

Fire Drill 

  • Dan is upgrading alarm systems across nation - some confusion around different security companies
  • Fire department was happy to assist - but they need an invite by the Nation
  • Fire department is not needed for fire drills
  • need to replan fire drills (today's was cancelled) - Haley/Charles and Rachel/Zoe to plan separate drills with air horns

Forms

  • review fire Marshall plans and documents sent by Rachel (Near Miss, New Staff orientation) that will be saved on Share Point
  • vehicle safety inspections need to be established weekly
  • fleet vehicles should be parked in same spot, ensure that no fleet vehicles are not taken
  • driving records are collected annually for insurance in Lands and Environment - not consistent across Malahat
  • vehicles tally -
      1. Health - Shuttle
      2. Member Services /Community Services - 1 Honda Pilot, additional van on order
      3. Lands and Env - 4 trucks, additional truck on order
      4. O and M - ?

Scent Policy

  • will be rolled out soon
  • need to get signage 

Lateral Violence

  • communications materials going to printed by Jess
  • materials to be rolled out with cake/ceremony soon

Tracker

  • not sent to Josh yet
  • need to prioritize the list because there are many items 

Injuries and Accidents 

  • Earthquake happened last week which was felt at Malahat, there is a need to do earthquake drills
  • Check-in procedure for contractors?

Action Items

  • get Ty signed up for CCOHS or confirm with Shannon that he does not need training - Rachel
  • put templates and checklists in Malahat Nation\ADM - Library\Occupational Health & Safety Resources\Forms - Zoe
  • Zoe to meet with Jeni to handover OHS responsibilities - Zoe/Jeni
  • Charlie and Haley to plan fire drill for Environment/Member Services - Haley/Charles
  • Rachel and Zoe to plan fire drill for Band Office - Rachel/Zoe
  • Meghan to grab 3 air horns - Meghan
  • Zoe to modify the 'Formal Worksite' form to be called 'Monthly OHS Inspection Report' - Zoe
  • create a draft 'Weekly Vehicle Inspection' form and save draft in 'Forms' in Share Point - Haley
  • Fleet Management best practices (determine tally of vehicles) - Haley/Austin
  • Rachel to complete annual H+S report - Rachel
  • Charles and Haley to prioritize tracker list and send to Josh CAO - Haley

Approval

  • meeting minutes approved by Employer Chair
  • meeting minutes approved by Employee Co-Chair
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