Review of last meeting minutes (to be reviewed by Committee in advance)
Action items from last meeting
Work Place Inspection Reports
Injuries and Accidents
Employee concerns
New Business
Recommendations for Action
establish an investigation workflow/process
Next meeting - March XX,25, 2025
Notes
Review last action items
forms for Near Miss, Orientation, Inspection all found by Desiree and Zoe to be added to Share Point
Fire Drill
Dan is upgrading alarm systems across nation - some confusion around different security companies
Fire department was happy to assist - but they need an invite by the Nation
Fire department is not needed for fire drills
need to replan fire drills (today's was cancelled) - Haley/Charles and Rachel/Zoe to plan separate drills with air horns
Forms
review fire Marshall plans and documents sent by Rachel (Near Miss, New Staff orientation) that will be saved on Share Point
vehicle safety inspections need to be established weekly
fleet vehicles should be parked in same spot, ensure that no fleet vehicles are not taken
driving records are collected annually for insurance in Lands and Environment - not consistent across Malahat
vehicles tally -
Health - Shuttle
Member Services /Community Services - 1 Honda Pilot, additional van on order
Lands and Env - 4 trucks, additional truck on order
O and M - ?
Scent Policy
will be rolled out soon
need to get signage
Lateral Violence
communications materials going to printed by Jess
materials to be rolled out with cake/ceremony soon
Tracker
not sent to Josh yet
need to prioritize the list because there are many items
Injuries and Accidents
Earthquake happened last week which was felt at Malahat, there is a need to do earthquake drills
Check-in procedure for contractors?
Action Items
get Ty signed up for CCOHS or confirm with Shannon that he does not need training - Rachel
put templates and checklists in Malahat Nation\ADM - Library\Occupational Health & Safety Resources\Forms - Zoe
Zoe to meet with Jeni to handover OHS responsibilities - Zoe/Jeni
Charlie and Haley to plan fire drill for Environment/Member Services - Haley/Charles
Rachel and Zoe to plan fire drill for Band Office - Rachel/Zoe
Meghan to grab 3 air horns - Meghan
Zoe to modify the 'Formal Worksite' form to be called 'Monthly OHS Inspection Report' - Zoe
create a draft 'Weekly Vehicle Inspection' form and save draft in 'Forms' in Share Point - Haley
Fleet Management best practices (determine tally of vehicles) - Haley/Austin
Rachel to complete annual H+S report - Rachel
Charles and Haley to prioritize tracker list and send to Josh CAO - Haley
