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2025-01-28 Health and Safety Committee Meeting

Date

January 28, 2025

Attendees 

Agenda

  • Review of last meeting minutes (to be reviewed by Committee in advance)
  • Action items from last meeting
  • Work Place Inspection Reports
  • Injuries and Accidents
  • Employee concerns
    • roundtable of any OH&S concerns/updates from the team
    • Parking Lot Safety (speed bumps)
  • New Business
    • Scheduling fire drills for each department/building
    Recommendations for Action
    • Assign staff to print and post QR codes at each building: templates OH&S QR codes (BW).pdf
    • Scheduling fire drills for each department/build
    MSET - purchase of totes and alarm - approval check in re: annual workplace committee reports due March 1, 2025 : https://www.canada.ca/en/employment-social-development/services/health-safety/workplace-safety/employer-annual-report.html memo and signage for allergies and scents look at recommended agenda (tested here) for OHS meetings to follow establish an investigation workflow/process - MOVE to next meeting agenda Next meeting - February 25, 2025

    Notes

    CCOHS Training

      Meghan is still working on training Haley to forward invoice to Rachel Rachel to review what invoices she has and who is missing

      Inspections

        Haley and Austin reviewed September 11 notes from inspection in December - cohesive list is developed roll out for inspections - need to get template from Worksafe BC or find a suitable template for basic inspection Rachel and Zoe to work on creating a Malahat inspection template

        Incidents/Injuries 

          Environment and Lands routine meetings will now have a H+S component to gather information

          Concerns

            request from community to have speed signs and bumps added on reserve when people are driving by really fast sign project is assigned to Jess Harry - follow up with her there is a larger design for roads in progress - speed bumps to be considered in that design speed bumps added to tracker for now

            Fire Drills

              we should have monthly fire drills need contact alarm company and fire department Feb 25 at 1:00 pm and August 25, 2025 schedule file drill for all buildings Rachel to get C+C approval for fire drill on Feb 25 1:00pm consider scheduling Malahat wide fire drills at the beginning of the year (2 per year) - done for Feb and August

              recommendations : OHS coordinator hired

              Safety Equipment for Community

                Jeni has list of Daniel-purchased equipment Melissa and Jeni are discussing hand out of equipment  CRD has offered up to 50-100 inflatable mattresses - Jeni has measurements of what storage is needed Alarm purchase - 2 km range hand powered siren (mass evacuation) - some models have different pitches for different meanings

                QR Codes:

                  Environment and Lands : done members services : NOT DONE health : Jeni to check with Cindy band office: done upstairs band office : NOT DONE upstairs

                  Allergies and Scents 

                    issues with compliance with scent rule  Malahat is now a scent-free workplace need to post memo and signage  scent free policy is drafted and will be brought to C+C how to handle contractors? (could be handled in signage) where are signs posted? Rachel to send signage to print

                     

                    Action Items

                      Zoe to get signed up for CCOHS - Rachel  Mary H. to get signed for CCOHS - Rachel Charlie to get signed up for CCOHS training - Haley find a template/checklist for Malahat's monthly inspection - Rachel and Zoe review consolidated list of inspection items from September 11 on Feb 7 meeting add to agenda - Meghan add near miss template review to Feb 7 meeting agenda - Meghan follow up with Jess on speed signs for parking lots/reserve - Jeni contact fire department and alarm company for fire drill on Feb 25, 2025 and August 25, 2025 10:00am at 1:00pm Rachel to get approval from C+C for fire drill on Feb 25, 2025 1:00pm and August 25, 2025 10:00am print QR codes for member services and downstairs at band office - Charlie ask Cindy to check health for QR codes and if not done get Charlie to print - Jeni add community safety equipment sea can/safety equipment handout at Feb 7 meeting, add to agenda - Meghan
                      Jeni to send Meghan an alarm to purchase - Meghan/Jeni Rachel to complete annual report for HS Workplace Committee - Rachel to complete get Scent Free Policy approved by C+C - Rachel Rachel to send signage to print to committee members - each committee member responsible for building

                       

                      Approval

                      • meeting minutes approved by Employer Chair
                      • meeting minutes approved by Employee Co-Chair
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