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2024-02-27 Health and Safety Committee Meeting

Date

February 1,27, 2024

Attendees

Meghan Tomlin, Desiree Bulger, Rachel Henry

Agenda

    General Updates/Lateral Violence in Workplace Bully/Harassment Posters  10 beliefs + teachings Posters Trauma Informed Supervisor Training Dock anti-slip installation Big House protocols and support Wildfire/chainsaw training

    Notes

    Cassie Joining Committee

      Cassie to do minutes for the minutes in the future Cassie to be trained on how to do minutes

      Bullying and Harassments Concerns from Employees

        Rachel prepared memo to go out to community in the newsletter bullying and harassment has been a safety concern for employees Chief and Council has a responsibility for safety - under the HR policy there has been some backlash from community regarding the memo sent  Rachel created a poster and sent to IT/Communications - to go with memo - zero tolerance policy need positive signage for '10 good culture and beliefs' - worked on by IT/Communications team - poster will be created in Hul'qumi'num and SENCOTEN and English some money to spend by March 31 - so that we create signage for each building issue letters to community members that need to stop their behaviour bullying from community must be on record via incident report

        Injury/Workplace Leave

          one staff member is off work after head injury one staff on medical leave one staff is on gradual return to work soon

          OHS

            notice to all staff regarding 'Stay at home' if you have symptoms of flu

            Trauma Informed supervisor Training

              participants in member services, lands, and Environment took training in Feb 26 standards for psychologically safe workplace - https://mentalhealthcommission.ca/13-factors-addressing-mental-health-in-the-workplace/ Worksafe BC has adapted the 13 standards: https://www.worksafebc.com/en/about-us/what-we-do/worksafebc-planned-inspectional-initiatives/psychological-safety generally consider 'Trauma Response' section in HR policy Malahat should add more cultural components to HR policies  try to have Indigenous providers for these type of training - Tasha Brooks or Sarah Morales https://commons.royalroads.ca/dbaprogrampage/tasha-brooks/

              Wildfire/Chainsaw training

                targeted training for Guardians good idea to get as many trained as possible
                need to track training on leave forms - accountability

                Leave forms

                  we do not track where people are  we don't have a work from home tracker tracking work from home agreements in Malahat Docs

                  Big House Initiations

                    can be considered 'off on leave' or 'unavailable' email redirect or auto reply to inform that he is not here in-kind support for Dylan - check with Lauren (donations brought to Big House)  cultural supports and donations: box of blankets ceremony blankets, Thrifty gift cards (grocery) what is permitted under Malahat and FAL? can use EMT for personal donations?

                    Action Item

                      Meghan to train Cassie on minutes in Docs get Harassment and Bullying posters printed by March 31 get teachings/ 10 beliefs posters printed by March 31 Notice to All Staff re: Flu - email from Rachel Rachel talk to Josh/Lauren for Big House support
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