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2023-07-25 Health and Safety Committee Meeting

Date

July 27, 2023

Attendees 

Rachel Henry, Meghan Tomlin, Dean Harry, Desiree Bulger, Kathleen Horne, Daniel, Stephanie Spencer

Agenda

  • health

    Health and safetySafety Forms Review

    1. orientation forms - review by Daniel
    2. formal worksite inspection report - review by Daniel
    3. Incident/Accident Report Form - review by Daniel
    4. Near miss forms - reviewed by Daniel
    5. Fire Warden Checklist - reviewed by Daniel
    6. Visitor Sign-In sheet 

Notes

Employee Health and Safety Orientation for new Staff

  • Daniel created a new form
  • recommendation to all new staff
  • welcome to attend Daniel's orientation 

Worksite Inspection Report

  • would be done for each building quarterly
  • the inspections are done by the health and safety elected representatives
  • see forms space for sample sheet:

Accident/Incident Report Form

  • need to decide what is reported
  • hospital visits, harassments complaints? 
  • how to define an incident?
  • how about incidents from other Malahat companies (e.g. Malahat Nelson)
  • see forms space for sample sheet:

Near Miss Forms

  • information worth sharing to make changes and make worksite safer
  • see forms space for sample sheet:

Fire Extinguisher Training

  • see forms space for sample sheet:

Visitor Sign In Sheet

  • we need to decide how tight we want to be about sign-in of visitors
  • see forms space for sample sheet:

Safety Signs

  • muster point signs are ordered and will be posted
  • signs for First Aid Kits
  • signs are ordered from Uline
  • ordered some new First Aid kits

All Staff Orientations

  • good idea to get all staff have a 'general' safety orientation
  • need to encourage specific to position safety orientation

Theft on boat

  • good to have an incident report for this
  • summary of the incident
  • RCMP report/Internal Malahat Report
  • all items are replaced
  • boat has a new lock
  • signs that Rene will put up saying 'Area is under Surveillance'
  • consider fake camera for the dock

Action Items

  • Stephanie to order signs for Environment boats - Steph
  • get All Staff to complete a General Safety Orientation Form / Zoom Format Presentation - all building representatives
  • get in touch with Daniel for Environment SOP development - Meghan
  • Tsunami Night Prep - Meghan 
  • Daniel to put forms on Malahat Docs - Daniel
  • Andrew to talk to Daniel about Food Fish - Andrew 

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