Planning a Community Class or Course
Pre-Course
- advertise the class or course on Facebook and consider hanging posters around Malahat Nation (e.g., Band Office Bulletin Board)
- compile a list of participants and register them for the course with the course provider/supplier
- book venue (s) for course dates (if venue required)
- coordinate with course provider for invoicing/payment for the class or course
- coordinate/book any travel required for courses (e.g., for courses off-reserve)
- send out a 'Environment Course Information' Form to participants at least 5 days before course start date
- 1-3 days before course starts order food/beverages for pick up or buy food/beverages using Malahat VISA
Venue Booking Information
| Venue | Booking Contact/Procedure |
| KKC |
Contact Kathleen Horne at least 3 weeks in advance via Slack to reserve the venue. Ensure that heat/floors are turned on 1-2 days prior to course (it takes time to heat the space) Return keys/lock up venue at the end of each day. |
| Gym | |
| Malahat Office (e.g. Boardroom) | Boardroom is booked on Outlook. |
During Course
- discuss opening and closing housekeeping/protocols, and course etiquette (e.g. parking, bathroom facilities, lock up procedure, breaks/lunch breaks) (This may be done in coordination with the instructors)
- set up coffee/tea station
- if required pick up food/beverages using Malahat VISA
Acceptable food/drink for courses
This list is recommended so that participants get a similar experience for all environment courses.
| Item | Notes |
| Bottled Water | Individual bottles for participants |
| Juice | Consider healthy juices with lower sugar content |
| Rockstar Drinks | Caffeine alternative to coffee |
| Coffee | Use Malahat coffee/tea provider |
| Tea | Use Malahat coffee/tea provider |
| Sandwiches | Consider gluten free, dairy free, vegetarian sandwich options for participants if needed |
| Snacks | Cookies, Chips |
Post-Course
- send out survey to participants for feedback
- send thank you to provider/supplier
- obtain copies of certificates/training from participants and place on Next Cloud.
- Provide participants to a unique link with their training documents.