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2024-12-10 Health and Safety Committee Meeting

Date

December 10, 2024

Attendees 

Rachel Henry, Austin Tokarek, Desiree Bulger, Haley Elliott, Mary Hillaire

Agenda

  • Bullying and Harassment in Programs:Programs does: theDoes OHS policy cover community members who are participating in Malahat-run programs? There seems to be a gap there with members (and staff) reporting harassment and bullying during some programs, deterring them from taking part in programs. How does this get addressed in a consistent, productive manner? 

  • Review duties of the team togetheron their own time (from CHOOS training): image.png

  • image.png

  • Address items we didn't get to last meeting:

  1. Re-assign employee co-chair

  2. Review site Inspection notes and assign actions Sept 11th OH&S Inspection Meeting Minutes.docx

  3. Assign staff to print and post QR codes at each building: templates OH&S QR codes (BW).pdf

  4. Delegating and rolling out the monthly workplace inspections - assign actions

  5. Scheduling fire drills for each department/build

  6. MSET - purchase of totes and alarm - approval

    • Standing item: Review action tracker and add actions from this meeting

    • Standing item: roundtable of any OH&S concerns/updates from the team

      • Notes

      Bullying and Harassment in Programs

      • occur in all levels in organization
      • OHS has a gap if community members are taking programs run by Malahat (outside of staff)
      • sometimes staff and Community feel unsure how to deal with situations within programs
      • this has been discussed with Leadership
      • plan to train Malahat community and new staff in Lateral Violence training - rolled out in the next years
      • Jessica Stevens is spearheading this training with trainers
      • need to have consistency about Code of Conduct/Expectations across all programs at Malahat (seems to be some differences across different programs)
      • health has a Code of Conduct document we could use for inspiration?
      • staff should have tools and toolbox to deal with difficult situations (road map how to deal with particular situations)
      • onboarding checklist could include 'Respectful Workplace' training (CCOHS or WorkSafe)

      Notes

      PPE

      • Malahat should be provided appropriate work gear for work activities (e.g. goggles, vests)

      Co-Chair 

      • needs to be someone who does not have staff working under them/manager duties
      • running meetings, signing agenda minutes, 
      • HALEY IS CO-CHAIR! :) 

      Action Items

      Record

      • draft a request for leadership to review a 'Code of Conduct/Expectations/Guidelines' for participants in actionCommunity tracker

        Programs
      • Review duties of the team on their own time (from CHOOS training)

      Approval

      • Minutes approved by Employee Chair
      • Minutes approved by Employer Co-Chair
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