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2024-12-10 Health and Safety Committee Meeting

Date

December 10, 2024

Attendees 

Rachel Henry, Austin Tokarek, Desiree Bulger, Haley Elliott, Mary Hillaire

Agenda

  • Bullying and Harassment in Programs:Programs does: theDoes OHS policy cover community members who are participating in Malahat-run programs? There seems to be a gap there with members (and staff) reporting harassment and bullying during some programs, deterring them from taking part in programs. How does this get addressed in a consistent, productive manner? 

  • Review duties of the team togetheron their own time (from CHOOS training): image.png

  • image.png

  • Address items we didn't get to last meeting:

  1. Re-assign employee co-chair

  2. Review site Inspection notes and assign actions Sept 11th OH&S Inspection Meeting Minutes.docx

  3. Assign staff to print and post QR codes at each building: templates OH&S QR codes (BW).pdf

  4. Delegating and rolling out the monthly workplace inspections - assign actions

  5. Scheduling fire drills for each department/build

  6. MSET - purchase of totes and alarm - approval

    Standing item: Review action tracker and add actions from this meeting

    Standing item: roundtable of any OH&S concerns/updates from the team

    Notes

    Bullying and Harassment in Programs

      occur in all levels in organization OHS has a gap if community members are taking programs run by Malahat (outside of staff) sometimes staff and Community feel unsure how to deal with situations within programs this has been discussed with Leadership plan to train Malahat community and new staff in Lateral Violence training - rolled out in the next years Jessica Stevens is spearheading this training with trainers need to have consistency about Code of Conduct/Expectations across all programs at Malahat (seems to be some differences across different programs) health has a Code of Conduct document we could use for inspiration? staff should have tools and toolbox to deal with difficult situations (road map how to deal with particular situations) onboarding checklist could include 'Respectful Workplace' training (CCOHS or WorkSafe)

      Notes

      PPE

        Malahat should be provided appropriate work gear for work activities (e.g. goggles, vests)

        Co-Chair 

          needs to be someone who does not have staff working under them/manager duties running meetings, signing agenda minutes,  HALEY IS CO-CHAIR! :) 

          Action Items

          Record

            draft a request for leadership to review a 'Code of Conduct/Expectations/Guidelines' for participants in actionCommunity trackerPrograms Review duties of the team on their own time (from CHOOS training)

            Approval

              Minutes approved by Employee Chair Minutes approved by Employer Co-Chair
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