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2024-12-10 Health and Safety Committee Meeting

Date

December 10, 2024

Attendees 

Rachel Henry, Austin Tokarek, Desiree Bulger, Haley Elliott, Mary Hillaire

Agenda

  • Bullying and Harassment in Programs : Does OHS policy cover community members participating in Malahat-run programs? There seems to be a gap there with members (and staff) reporting harassment and bullying during some programs, deterring them from taking part in programs. How does this get addressed in a consistent, productive manner? 

  • Review duties of the team on their own time (from CHOOS training): image.png

  • Address items we didn't get to last meeting:

  1. Re-assign employee co-chair

  2. Review site Inspection notes and assign actions Sept 11th OH&S Inspection Meeting Minutes.docx

  3. Assign staff to print and post QR codes at each building: templates OH&S QR codes (BW).pdf

  4. Delegating and rolling out the monthly workplace inspections - assign actions

  5. Scheduling fire drills for each department/build

  6. MSET - purchase of totes and alarm - approval

  7. Standing item: Review action tracker and add actions from this meeting

  8. Standing item: roundtable of any OH&S concerns/updates from the team

Notes

Bullying and Harassment in Programs

  • occur in all levels in organization
  • OHS has a gap if community members are taking programs run by Malahat (outside of staff)
  • sometimes staff and Community feel unsure how to deal with situations within programs
  • this has been discussed with Leadership
  • plan to train Malahat community and new staff in Lateral Violence training - rolled out in the next years
  • Jessica Stevens is spearheading this training with trainers
  • need to have consistency about Code of Conduct/Expectations across all programs at Malahat (seems to be some differences across different programs)
  • health has a Code of Conduct document we could use for inspiration?
  • staff should have tools and toolbox to deal with difficult situations (road map how to deal with particular situations)
  • onboarding checklist could include 'Respectful Workplace' training (CCOHS or WorkSafe)

PPE

  • Malahat should be provided appropriate work gear for work activities (e.g. goggles, vests)

Co-Chair 

  • needs to be someone who does not have staff working under them/manager duties
  • running meetings, signing agenda minutes, 
  • HALEY IS CO-CHAIR! :) 

Action Items

  • draft a request for leadership to review a 'Code of Conduct/Expectations/Guidelines' for participants in Community Programs
  • Review duties of the team on their own time (from CHOOS training)

Approval

  • Minutes approved by Employee Chair
  • Minutes approved by Employer Co-Chair
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